Why By The Clause?

about

By The Clause is a Houston-based, veteran-owned litigation support service focused on delivering reliable coordination and professional support for legal proceedings.We prioritize organization, responsiveness, and consistency, ensuring law firms have a dependable partner for scheduling, communication, and logistics.

Terms of ServiceBY THE CLAUSE LLC
Effective Date: April 30, 2026By The Clause (“Company,” “we,” “us,” or “our”) provides court reporting coordination and related administrative services for legal professionals and organizations.By accessing our website or submitting a service request, you (“Client,” “you”) agree to be bound by these Terms of Service.2. Services ProvidedBy The Clause offers coordination services including, but not limited to:Scheduling and securing court reporters
Coordinating deposition logistics
Arranging videography, transcription, and exhibit handling
Facilitating delivery of transcripts and related materialsWe act as a service coordinator and intermediary, connecting clients with independent court reporters and service providers.3. No Legal AdviceBy The Clause does not provide legal advice or legal representation.
All services are administrative and logistical in nature.4. Independent ContractorsCourt reporters, videographers, and other service providers engaged through By The Clause are independent contractors, not employees of the Company.While we make reasonable efforts to vet and coordinate qualified professionals, we do not guarantee:performance outcomes
transcript accuracy
availability in all circumstances
5. Service Requests & Scheduling
All service requests are subject to availability
We strive to fulfill requests promptly, including urgent or same-day needs when possible
A request is not confirmed until you receive written confirmation from us
6. Fees & Payment Terms
Fees for services will be communicated prior to or at the time of confirmation
Payment terms may vary depending on the client relationship and scope of services
Invoices may be issued per job or under agreed billing arrangements (e.g., Net 30)Failure to pay invoices may result in:suspension of services
additional fees or collections action
7. Cancellations & Rescheduling
Cancellations may be subject to fees, especially for short notice (e.g., within 24 hours)
Rescheduling requests will be accommodated when possible but are not guaranteedSpecific cancellation terms may be outlined at the time of booking.8. Delivery of Transcripts & Materials
Delivery timelines depend on the court reporter and service type
Expedited services may be available at additional cost
Physical and digital transcript handling will be coordinated but may involve third-party providers
9. Limitation of LiabilityTo the fullest extent permitted by law, By The Clause shall not be liable for:delays caused by third-party providers
errors or omissions in transcripts or recordings
scheduling conflicts outside our control
indirect, incidental, or consequential damagesOur total liability, if any, shall not exceed the amount paid for the specific service in question.10. Client ResponsibilitiesClients agree to:provide accurate and complete information when submitting requests
communicate scheduling details clearly
comply with applicable laws and court procedures
11. ConfidentialityWe understand the sensitive nature of legal proceedings and take reasonable steps to maintain confidentiality.However, by using our services, you acknowledge that:third-party providers (e.g., reporters, videographers) may access case-related information
absolute confidentiality cannot be guaranteed in all circumstances
12. Use of WebsiteYou agree not to:misuse the website or submit false service requests
attempt to interfere with the operation of the website
use the website for unlawful purposes
13. ModificationsWe reserve the right to update these Terms at any time.
Updated terms will be posted on this page with a revised effective date.14. Governing LawThese Terms shall be governed by and construed in accordance with the laws of the State of Texas.15. Contact InformationFor questions regarding these Terms, please contact:
By The Clause
[email protected]
Location: Houston, Texas

Privacy NoticeBY THE CLAUSE LLC
Effective Date: April 30, 20261. IntroductionBy The Clause (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal and professional information.This Privacy Policy explains how we collect, use, and safeguard information when you visit our website or use our services.2. Information We CollectWe may collect the following types of information:a. Personal & Contact Information
Name
Email address
Phone number
Law firm or company name
b. Service-Related InformationWhen you submit a request, we may collect:Deposition details (date, time, location)
Case or matter identifiers
Scheduling and logistical information
c. Technical Information
IP address
Browser type
Device information
Website usage data (via cookies or analytics tools)
3. How We Use Your InformationWe use your information to:Coordinate and fulfill service requests
Communicate regarding scheduling and updates
Deliver transcripts and related materials
Process invoices and payments
Improve our website and services
Maintain internal records
4. Sharing of InformationWe do not sell your information.We may share information with:a. Service Providers
Court reporters
Videographers
Transcription providers
Delivery/printing vendorsOnly the information necessary to complete the service will be shared.b. Legal RequirementsWe may disclose information if required to:comply with applicable laws
respond to legal processes
protect our rights or users
5. Confidentiality NoticeWe understand that legal matters may involve sensitive information.While we take reasonable steps to safeguard data, you acknowledge that:information may be shared with third-party service providers to complete services
electronic transmission and storage cannot be guaranteed to be completely secure
6. Data SecurityWe implement reasonable administrative and technical measures to protect your information.However, no method of transmission over the internet is 100% secure.7. Cookies & TrackingOur website may use cookies or similar technologies to:improve user experience
analyze website traffic
understand user behaviorYou may disable cookies through your browser settings.8. Data RetentionWe retain information only as long as necessary to:fulfill services
comply with legal obligations
resolve disputes
9. Your RightsDepending on your location, you may have the right to:request access to your information
request corrections or updates
request deletion (subject to legal requirements)To make a request, contact us using the information below.10. Third-Party LinksOur website may contain links to third-party websites.
We are not responsible for their privacy practices.11. Updates to This PolicyWe may update this Privacy Policy from time to time.
Changes will be posted on this page with an updated date.12. Contact InformationIf you have any questions about this Privacy Policy, please contact:By The Clause
[email protected]By The Clause LLC, Houston, Texas